Step 2: Creating a Data File

Prepare a data file and image file for printing to a variable field. Use spreadsheet software to create the data file. It is also possible to create and edit in VersaWorks without creating a data file.Creating, Editing, and Exporting a Data File

Figure 1. Data file
DataBase-Sample
Figure 2. Image file
Photos-Sample
Procedure
  1. Save the employee name image files to the desired folder.
    Save image files in file formats that can be directly opened in VersaWorks (TIFF (LZW-compressed or uncompressed), EPS, JPEG, PDF, or PostScript).
  2. Start the spreadsheet software.
  3. On the first line, enter the VDP_Department, VDP_Name, and VDP_Photo (A) that were created in Step 1: Create a Template.
  4. Enter the characters listed (B) in each variable field and the absolute path of the image files that were saved in Step 1.
    DataBase-Edit
  5. Save the file.
    Save the file in one of the following file formats:
    • .csv (comma-delimited): Recommendations
    • .txt (tab-delimited)
    • .prn (space-delimited)
    • .xml (XML data)
      MEMO You can also load created files into VersaWorks and edit them there.Editing a Data File
Step 3: Load the Files Required for Variable Printing